How to Reject a Candidate Based on a Resume

When you’re seeking candidates for an open position, you may advertise the position requirements. In the current climate, you’re going to get a bunch of resumes. We recently advertised a spot and had more resumes than we could possibly review. There were so many qualified candidates that at some point, we simply didn’t have the time and resources to cull through more materials and had to select someone without digging through the balance of applicants. That’s less than ideal.

Lots of firms receive resumes and don’t reply to the submission unless they’re going to interview the candidate. That’s a mistake.

While you’re receiving boxes full of applications and having trouble distinguishing one from another, the candidates are focusing on each submission and wondering when they’re going to get a call. You don’t want to simply review and file the resumes without responding to people who don’t make the first cut.

Why? Because treating those candidates respectfully will buy you respect, relationships, and referrals. Collectively, these people have a powerful voice that affects your reputation. You want them to feel good about you, to say good things about you, and to refer their friends and family when needed. These folks are the same people you’re going to run into at bar association meetings, courthouse waiting areas, and events around town. You want them to feel good about you and your practice.

If you aren’t going to offer them an interview, what can you do to treat them well? At a minimum, offer them a response. Send a short letter. Let them know that you received their resume, carefully considered their qualifications, and won’t be able to provide them with an interview. Sending a letter (or an e-mail) will let them know you cared enough to respond. Shockingly, that small step will allow you to stand out from the crowd.

Here is the letter we use:

Dear Mark,

Thank you for your submitting your resume for our open position. We are very fortunate to have had the opportunity to consider you as a candidate. We have reviewed your resume and have concluded that our requirements differ from the experience and education detailed in your materials.

We very much appreciate you taking the time to allow us to consider your resume. We have had many excellent submissions for our opening and are very grateful that you were willing to allow us to review your qualifications.

Again, thank you for giving us a chance to review your resume. Your willingness to consider working with us was very gracious. We will retain your resume on file and will contact you if our situation changes. If we can ever be of any assistance, please feel free to call.

Very truly yours,

The Rosen Law Firm

Lee Rosen

The letter is a small gesture. It’s easy enough to automate the process and send them out in batches. Adopt this procedure, and you’ll reap the benefits of treating your brethren well, and over time, you’ll see the impact on your bottom line.

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